All GRAs and GTAs must be enrolled full time, which is at least 12 credit hours.

All graduate student employees should be registered. The minimum registration for a GA is three credit hours. If the student has no registration options, they must be hired as an hourly Student Assistant in pay group 03C.

We recommend that you ask the student to provide proof of registration (if you are using a graduate student employment status and do not have access to Banner).

Yes. All grant budgets approved before May 2015 will be honored with regard to approved graduate student employment status. To request an exception, send a scan of the budget documents that show the approval to vpgefd@gatech.edu. Be sure to include the student’s name and GTID, and the term of the exception. Note: Graduate students must be registered for a minimum of 3 credit hours to be hired as a GA. If the student is temporarily not registered for classes but will be enrolled the following semester, they can be employed as an hourly Student Assistant (SA).

A continuing or returning GTA or GRA that worked in Fall 2023, Spring 2024, or Summer 2024.

The 1% increase will be applied to the graduate students' AY24-25/FY25 (academic programs') stipend rate. For example, a PhD GRA making $2,500 a month in AY23-24/FY24 (academic programs’) stipend rate would make $2525, a month in AY23-24/FY24 with the 1% increase.

If a GTA/GRA has already received a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate, then you will be in compliance and not required to provide another increase this academic/fiscal year.

The GTA or GRA pay rate should meet or exceed the program’s standard stipend rates for their new employment status (e.g., new FTE and/or job title) that includes a year-over-year increase of at least 1%.

Yes if:

• They are a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024.
• You have not already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate. 
• On an external sponsored funding source and the sponsor allows it and funding is available.

No if:

• They are not a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. 
• You have already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate.
• On an external sponsored funding source and the sponsor does not allow it or funding is unavailable.

Please submit exemption requests using this form. There will be no funding from the Institute to cover this exemption request.

Yes if:

• They are a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. 
• You have not already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate.
• On an external sponsored funding source and the sponsor allows it and funding is available.

No if:

• They are not a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. 
• You have already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate.
• On an external sponsored funding source and the sponsor does not allow it or funding is unavailable.

Please submit exemption requests using this form. There will be no funding from the Institute to cover this exemption request.

Yes if:

• They are a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. 
• You have not already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate.
• On an external sponsored funding source and the sponsor allows it and funding is available.

No if:

• They are not a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. 
• You have already provided them with a 1% or more increase from their AY24-25/FY25 (academic programs') stipend rate.
• On an external sponsored funding source and the sponsor does not allow it or funding is unavailable.

Please submit exemption requests using this form. There will be no funding from the Institute to cover this exemption request.

The 1% increase should be given on the portion of salary allocated to gen ops (state funds). Recommend using the GRAs salary distribution for the most recent semester worked, Fall 2023, Spring 2024 or Summer 2024, to determine increase. For example, a PhD GRA paid $2500 monthly with 50% on gen ops and 50% on a grant, the 1% increase would be applied to $1,250 allocated to gen ops = $12.50. So new monthly salary would be $2,512.50 with $1,262.50 allocated to gen ops and $1,250 to grant funding. The new percent salary distribution would be gen ops 50.25% and 49.75% grant.

Please submit exemption requests using this form. There will be no funding from the Institute to cover this exemption request.

Required 1% increase - any continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024. If you have not already provided them with a 1% or more increase from their AY23-24/FY24 (academic programs') stipend rate. And if on sponsored funding and the sponsor allows it and grant funding is available.

Required Minimum Stipend - GTA/GRA at one-third time (.33) or greater FTE. If they are not a continuing/returning GTA/GRA that worked in Fall 2023, Spring 2024, or Summer 2024.

If the sponsor allows the increase, the Principal Investigator and appropriate unit financial personnel should review to see if funding is available.

Please submit exemption requests using this form. There will be no funding from the Institute to cover this exemption request.

You can began requesting and entering in transactions now, for August/September dates.

For guidance on the process, see Tech's Administrative Services Knowledge Article (GT login required).

If you are implementing a pay increase for a current graduate student in order to meet the 1% increase requirement, you can use the action/reason code “In-range pay adjustment”.

For guidance on the process, see the Resources for Student Employers.

Please email the Office of Graduate Education at: gradhiring@gatech.edu

Monthly stipend rate of $1,184

Monthly stipend rate of $2,291

Special pay or one-time compensation may only be used in very limited situations for graduate students. It may not be used for work related to the student’s thesis or dissertation, or for work in support of academic progress. Special pay may only be used for one-time projects that are clearly defined (i.e., conference coordination, photography or graphic work for a specific project or event, administrative work, etc.) and are valued less than $2,000.

The simple answer is no. All fellowship questions should be directed to the Office of Scholarships and Financial Aid.

It is not necessary to hire a student as a Tech Temp unless they have graduated or they will not be enrolled in classes two semesters or more.  Talk to your unit’s human resources contact about how to hire a Tech Temp if you plan to hire a student who has graduated or will not be taking classes for two semesters or more. The Administrative Services Center (ASC) knowledge article outlines all of the steps needed to hire someone on a temporary basis.

Note: Students who are not registered for classes for a semester but will be enrolled the following semester can be hired as an hourly Student assistant (SA). These students will be subject to income tax and deductions (Medicare and Georgia Define Contribution Plan) because they will not meet the IRS student exclusion criteria. Please visit the Graduate Student Enrollment and Employment Policy for more information.

You don’t. A student funded on a project as a GRA should remain a GRA throughout their involvement on the project. See the Graduate Student Enrollment and Employment Policy.

No. Graduate students who are enrolled in less than three credit hours during the summer or not registered for classes at all should be hired as an hourly Student Assistant (SA) and can work up to 40 hours per week. Check with human resources for limitations on the total number of hours an individual can work in a temporary status during a one-year period (to be sure this individual will not exceed the maximum during the time they work for you).

No. The student is not yet enrolled and should not be hired in a student employment category.

The student should be hired as a GRA and use schedule flexibility to make up the hours of work missed when they are away from campus.

For less than 10 hours per week, a graduate student can be hired as a GA to do a variety of tasks including, but not limited to, classroom support, grading, research, and administrative work. The student must be registered for a minimum of three credit hours and will not receive a tuition waiver.

Yes. This can only be used in the term that the student is graduating and may only be used one. This may not be used in any other term in which the student is not graduating.

No. The student has completed all degree requirements and will not be enrolled in coursework, therefore he or she should not be employed in a student category.

No. After the student has received a degree, he should not be employed in a student category.

There may be. Contact the Office of International Education and/or Global Human Resources to ensure you are in compliance.

To request an exemption to the Policy Library's Graduate Student Enrollment and Employment Policy, email vpgefd@gatech.edu. Please include student name, GTID, and the specific reason for the exception.

You can — and should — check hiring status in TechWorks. You are responsible for making sure that the tuition waivers allocated to your school are used appropriately. The student should be registered for research or teaching credits to reflect the work done in the other unit. The hiring unit should identify a faculty member in your school to provide academic supervision for the research or teaching credits.

Many academic programs consider teaching assignments to be part of the educational process and build this experience into their degree requirements.  Typically, a GRA funded on a sponsored project should not be required to do a teaching assignment unless it is a degree requirement, the training is allowable in their particular grant, or the student is being paid explicitly for their teaching assignment as part of their workload. Please consult with the Office of Sponsored Programs about the specific terms of the grant in question.

GTRI is the only department allowed to hire a Military GRA. No other department can hire for this position, including Academic Units. The job code 995X07 can be used for the Military GRA when hiring through the ASC. The position will receive a tuition waiver. The student normally has a third party pay for the remainder of their tuition and fees. The student should not have a balance.

This position will not receive a stipend. Federal employees are generally prohibited from receiving compensation or salary supplements from outside sources for performing their official duties, as this constitutes a violation of 18 U.S.C. § 209. However, there are exceptions and situations where outside work is permissible, but requires prior authorization and does not conflict with their official duties. More information about this can be found in the Conflicts of Interest Considerations: Common Employment Interests (PDF).