Academic units must create (or change) and fund a worktag first before submitting the Fellowship Payment Request Form to Bursar and Financial Aid. The Office of Scholarships and Financial Aid has provided further information and links, found within Services & Support pages: 

• To request a new or change an existing worktag, please find more information in Service Now - Foundation Data Model.
• To request a new award line/grant, please find more information in Financials Self-Service - Request New Award Line/Grant (service-now.com). 

The Fellowship Payment Request Form must be submitted preceding the applicable term.

Academic/Finance Units may retrieve the form here: Fellowship Payment Request Form (Excel document).

Please utilize the second tab but see the third tab called “Example” for further information. To view tuition costs by semester, see the Office of the Bursar’s Tuition Costs by Semester.

• A (Allowance) is for Health Insurance only
• L (Lump Sum) are payments not related to Tuition, Mandatory Fees, or Health Insurance
• S (Monthly Stipend) are paid according to Fall (August – December), Spring (January – April) and Summer (May – July)
• Z (Tuition and Fees) refers to Tuition and/or Mandatory Fees only
• D (Other) refers to Mandatory Fees, Expenses, Materials

Upon completion, the Fellowship Payment Request must be submitted through the Georgia Tech Bursar ServiceNow Portal. Email and OneDrive/SharePoint submissions are no longer accepted.

Submission Steps

1. Access the Bursar ServiceNow portal
2. Navigate to the Fellowship Payment Request section and select “Submit Fellowship Request.”
3. Complete all required sections and upload the Fellowship Payment Request documentation.
4. Submit the request to generate a request number (e.g., RITM#####). The request will automatically route to the Bursar’s scholarship accountant for processing.
5. (Optional) Units may notify the Office of Financial Aid (grad@finaid.gatech.edu) for coordination or visibility, as needed.

What Happens Next

• The Office of the Bursar reviews the request, verifies the worktag, and confirms the availability of funding.
• The Office of Scholarships & Financial Aid applies the funding to the student’s account and sets up the payment(s).
• Fellowship payments are processed through the student’s account (not HR/payroll).
• For stipend disbursement timing, refer to the Office of Scholarships & Financial Aid’s Stipend Pay Dates.

There are four primary reasons why fellowship students may experience delays in receiving stipend payments:

1. Fellowship Request Not Submitted Correctly or On Time
   Fellowship Payment Requests must be submitted through the Bursar ServiceNow Portal. Incomplete submissions, missing documentation, or late requests may delay processing.
   • Ensure all required fields and uploads are completed before submission
   • Verify the accuracy of the student and funding details
   • For guidance, contact the Graduate Fellowships Manager (fellowships@grad.gatech.edu)
2. Student Incorrectly Appointed as GRA or GTA
   Students cannot simultaneously hold a GRA/GTA appointment and be classified as a fully funded fellowship recipient.
   • Terminate any active GRA/GTA appointments
   • Remove associated tuition waivers from Banner prior to fellowship processing
   • For guidance, contact Grad Hiring (gradhiring@gatech.edu)
3. Worktag Issues (Inactive or Insufficient Funds)
   Fellowship payments cannot be processed if the worktag is inactive or lacks sufficient funding.
   • Confirm the worktag is active and funded prior to submission
   • Ensure all funding allocations are properly established
   • For guidance, contact the Bursar Fellowships Accountant (fellowship.ask@gatech.edu)
4. Enrollment Issues
   Fellowship students must meet enrollment requirements to receive payments.
   • Full-time enrollment is 12 credit hours, with at least 9 hours graded (letter grade or pass/fail) in the Fall/Spring and at least 6 hours graded (letter grade or pass/fail) in the Summer.

   • If a student is approved for less than full-time enrollment, this must be clearly indicated on the request and may require supporting documentation.

      

Important

Fellowship funds cannot be disbursed to students who have an active enrollment waiver.